Persons Extra

The “Persons Extra” data capture format is used to extend the data in the Persons format to cover a person’s social media and other online accounts, official webpages, and media materials containing information about how the person looks and sounds.

It also serves the purpose of grouping resources that are ipso facto - resources that are valuable in themselves, and not only as sources for other data points. This provides the Staff Analyst with a collection of audiovisual media resources that can be used to identify and further research the person.

A spreadsheet containing all the fields used by Security Force Monitor can be found in the section called Sample data entry sheets.

Person Extra: Name

Description

Full name of the person, including given, patronym and surnames, as already recorded in the person:name field of the Persons sheet.

Type of field

Text and numbers

Example of use

Magaji Musa Majia'a

Spreadsheet column name

person_extra:name

Shortcode

px_n

Sources

No.

Confidence

No.

Guidance on use

This field is used to store the name of the person about whom extra information is being entered. The person must already have an entry in the Persons sheet. The value must be identical to that in person:name.

This field is duplicated for every row of data about the person.

Person Extra: Unique Identifier

Description

A unique 32 character code assigned to each person in the dataset, as already recorded in the person:id:admin field of the Persons sheet.

Type of field

Text and numbers

Example of use

a848de4e-ebeb-49d6-9099-7e68ca3b57fc

Spreadsheet column name

person_extra:id:admin

Shortcode

px_id_a

Sources

No.

Confidence

No.

Guidance on use

This field is used to store the UUID of the person about whom extra information is being entered. The person must already have an entry in the Persons sheet. The value must be identical to that in person:id:admin.

This field is duplicated for every row of data about the person.

Person Extra: Gender

Description

Indicators of a person’s sex or gender identity, as inferred from pronouns used in the text of available sources.

Type of field

Open list, single choice

Example of use

Male, Female, Other

Spreadsheet column name

person_extra:gender

Shortcode

px_g

Sources

Yes (person_extra:gender:source, px_g_s)

Confidence

Yes (person_extra:gender:confidence, px_g_c)

Guidance on use

This field is used to capture data about the gender of a person, as determined only by the pronouns (“her”, “she”, “his”, “him”, etc) used in any available textual sources about this person. We do not infer a person’s gender from their name or images of them.

Echoing the definition used in the `FOAF standard<http://xmlns.com/foaf/spec/#term_gender>`__, the Person Extra: Gender field is not intended to capture the full range of possible biological, social and sexual associated with the word “gender”. In the majority of cases the value recorded in this field will be male or female. However, we have left this field open to include alternatives that are expressed within the available sources about a person.

Where the sources contain no textual indication about the person’s gender, the field should be left blank.

Person Extra: Date of Birth

Description

The date on which a person was born.

Type of field

Date (YYYY-MM-DD), fuzzy

Example of use

1985-10-01, 1985-10, 1985

Spreadsheet column name

person_extra:date_of_birth

Shortcode

px_dob

Sources

Yes (person_extra:date_of_birth:source, px_dob_s)

Confidence

Yes (person_extra:date_of_birth:confidence, px_dob_c)

Guidance on use

This field is used to capture the date of birth of a person, with as much specificity as allowed by available sources. The field can accept a full or partial date.

Person Extra: Deceased

Description

Indicates whether a person has died.

Type of field

Positive confirmation, blank if none

Example of use

Y

Spreadsheet column name

person_extra:deceased

Shortcode

px_d

Sources

Yes (person_extra:deceased:source, px_d_s)

Confidence

Yes (person_extra:deceased:confidence, px_d_c)

Guidance on use

Where sources indicate that a person has died, enter Y in the field Person Extra: Deceased. In all other cases, leave the field blank.

In many cases the sources used to evidence Person Extra: Deceased and Person Extra: Date of Death will be the same. In some cases, however, sources may indicate a person has died without specifying a date. In these cases, the field Person Extra: Date of Death should not be filled in.

Person Extra: Date of Death

Description

A date on which a person died.

Type of field

Date (YYYY-MM-DD), fuzzy

Example of use

2017-07-22, 2017-07, 2017

Spreadsheet column name

person_extra:date_of_death

Shortcode

px_dod

Sources

Yes (person_extra:date_of_death:source, p_dod_s)

Confidence

Yes (person_extra:date_of_death:confidence, p_dod_c)

Guidance on use

Use this field to record the full or partial date of a person’s death, as recorded in a source. Where a source reports that a person has died, but does not indicate the date on which this happened, only the field Person Extra: Deceased should be filled in.

Person Extra: Account Type

Description

The name of an online platform or service on which the person holds an account.

Type of field

Text and numbers, chosen from list.

Example of use

facebook, twitter, telegram, whatsapp, youtube, vkontakte, wikipedia

Spreadsheet column name

person_extra:account_type

Shortcode

px_at

Sources

Yes (person_extra:account:source, px_a_s)

Confidence

Yes (person_extra:account:confidence, px_a_c)

Guidance on use

This field is used to record the name of the online platform of service on which a person holds an account. The name is chosen from a list of available platforms and services, which will be updated as required. The subsequent field Person Extra: Account Identity is used to record the name of the account held by the person on the platform or service. Sources and confidence fields for Person Extra: Account Type are shared with Person Extra: Account Identity.

Where a person has more than one account, on the same or different platforms, a new row should be created.

Person Extra: Account Identity

Description

The account name used by the person on a special online platform or service.

Type of field

Text and numbers

Example of use

tomcopsymes (on Twitter)

Spreadsheet column name

person_extra:account_id

Shortcode

px_aid

Sources

Yes (person_extra:account:source, px_a_s)

Confidence

Yes (person_extra:account:confidence, px_a_c)

Guidance on use

This field is used to record the account name held by the person on a specific online platform or service. The name of the corresponding online platform or service is stored in Person Extra: Account Type.

Sources and confidence fields for Person Extra: Account Identity are shared with Person Extra: Account Name.

Where a person has more than one account, on the same or different platforms, a new row should be created.

Person Extra: Media Description

Description

Short textual description of material found in a media resource that provides information about a how person looks or sounds.

Type of field

Text and numbers.

Example of use

“Face and shoulders of Bosco Ntaganda, in military uniform with hat, tie and lapels, backed by two other men in combat fatigues armed with rifles. Taken at a news conference in January 2009.”

Spreadsheet column name

person_extra:media_desc

Shortcode

px_md

Sources

Yes (person_extra:media:source, px_m_s)

Confidence

Yes (person_extra:media:confidence, px_m_c)

Guidance on use

This field is used to store a brief description of the content of external. The description should be sufficient for the analyst to quickly appraise what they can expect to find in the media about what the person looks or sounds like. Details about the media type, URL and other metadata are contained in the source associated with Person Extra: Media Description.

A new row is created for each distinct media item about the person.

Person Extra: Notes

Description

Analysis, commentary and notes about the material in row of data in Persons Extra that do not fit into the data structure.

Type of field

Text and numbers

Example of use

The image referenced in this row is clipped from a longer video. Should it be necessary, additional views of this individual are available in the video.

Spreadsheet column name

person_extra:notes

Shortcode

px_n

Sources

No.

Confidence

No.

Guidance on use

We use this field to record information about the material recorded in Persons Extra that is likely to provide useful context, additional information that does not fit into the data structure, and notes about how decisions were made about which data to include. Any sources used to write the notes should be included directly inside this field.